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Generate PDFs from
Airtable Records

Install the official TemplateFox extension, map your fields, and generate invoices, certificates, labels — directly from your Airtable base.

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Three steps to your first PDF

Install the extension, map your columns, generate.

1

Install & connect

Add the TemplateFox extension to your Airtable base and paste your API key.

2

Map your fields

Pick a template and map Airtable columns to template variables. Auto-matching does most of the work.

3

Generate PDFs

Select records or a whole view, click Generate. Download links appear instantly.

Precision Engineering
PDF template example - Packing Slip
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Built for real-world documents

Everything you need to create professional business documents, from invoices to packing slips.

1

Headers & footers that just work

Define once, repeat on every page automatically. Perfect for logos, page numbers, and legal mentions.

2

Dynamic data binding

Inject any data into your templates. Names, addresses, prices, etc. — everything updates automatically.

3

Tables that grow with your data

Rows grow automatically with your data. 3 items or 300, the table adapts and spans multiple pages if needed.

4

Built-in QR codes & barcodes

Generated on the fly from your data. Supports Code128, EAN-13, QR codes and more — all scanner-ready.

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60 free PDFs & images/month

Easy to use

Documents that adapt to your data

Go beyond simple placeholders. Use expressions to format, calculate, and control your content.

1

Use system variables

Access page numbers, total pages, and current date and more automatically with {{sys.page_number}} and friends.

2

Customize every component

Fine-tune content, borders, colors, sizes, positions, and more. Each element has its own properties panel.

3

Built-in functions

Format dates, calculate totals, round numbers, and more. Use 100+ built-in functions or create your own.

svg]:px-4 bg-primary-container text-on-primary shadow-lg shadow-black/8 hover:opacity-90 active:scale-[0.98]"> Start building

No credit card required

Template editor with expressions
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Cloud storage

Built-in S3 Integration

Save generated PDFs directly to Amazon S3 or any S3-compatible storage (Cloudflare R2, MinIO, DigitalOcean Spaces). Store PDFs in your own infrastructure instead of using expiring links.

Learn how to bring your own storage
Step-by-step guides

Use cases

See what you can generate from your Airtable base with TemplateFox.

Education

Generate Certificates from Airtable

Batch generate certificates from a filtered view — map name and date fields, export one PDF per record.

Is Airtable right for you?

Airtable is perfect for database-driven document generation. Here's how to decide.

Recommended
Airtable

Use Airtable if you need:

  • Native Airtable extension — no external tools
  • Map fields visually, no code required
  • Batch generate for selected records or entire views
  • Write PDF links back to your table automatically
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Or consider:

Google Sheets & Excel
  • • Simpler spreadsheet use cases
  • • Familiar spreadsheet interface
REST API
  • • Direct backend integration
  • • Custom application development

Frequently asked questions

Does the extension run automatically when a record is added or edited?

No — the extension is manual: you select records and click Generate. For automatic triggers (new record, status change, scheduled batches), pair it with Airtable's built-in Automations or use Zapier, Make, or n8n. Many teams use the extension for ad-hoc batches and Make for the always-on flows.

Can it handle invoices with line items (one record, many products)?

Yes. Map a Linked Records field to your line items variable, and the extension lets you pick which sub-fields to pull from the linked table (description, quantity, price). Each linked record becomes one row in the generated PDF, with totals and per-row math computed by the template.

How do I save the generated PDF back to my Airtable record?

In the extension settings, pick a URL or Attachment column as the output field. After generation the PDF link is written directly to each record — no copy-paste, no extra automation. You can then re-share or attach it to follow-up workflows from the same row.

What's the practical batch limit for one run?

There's no hard cap, but the extension processes records sequentially and respects your plan's per-minute cap. A few hundred records on the Pro plan takes a few minutes; for thousands, run them as smaller recurring batches via Make or n8n — they handle long-running workflows better than a browser tab.

Automate your PDF generation

Complete documentation, no-code integrations, and a powerful API to help you generate PDFs at scale. Let us handle the boring stuff.

Start generating→ Read the docs