{ "version": "https://jsonfeed.org/version/1", "title": "Nozbe — to-do, task, project and time management application", "home_page_url": "https://nozbe.com/", "feed_url": "https://nozbe.com/feed.json", "author": { "name": "Nozbe" }, "items": [ { "title": "How to Get Things Done in Nozbe in 2026 - No Office ep. 95", "id": "3f07d2dbd4d6e74444cd50b185b44bd23f9593c77e3d97bf597b29f00ef8bb88", "url": "https://nozbe.com/blog/no-office-95-how-to-get-things-done-with-nozbe-in-2026/", "image": "https://files.nozbe.com/images/blog/how-to-get-things-done-in-2026_no-office-95.jpg", "banner_image": "https://files.nozbe.com/images/blog/how-to-get-things-done-in-2026_no-office-95.jpg", "summary": "\u003cp\u003e\u003cstrong\u003eWhether you’re a daily Nozbe user or a long-time supporter, see how our apps have evolved over nearly 20 years — created with passion and a clear goal: to make productivity simple and effective. Michael Sliwinski walks you through the latest features of the new version, demonstrates them in action, and shares why simplicity continues to be our guiding principle.\u003c/strong\u003e\u003c/p\u003e", "content_html": "\u003cp\u003e\u003cstrong\u003eWhether you’re a daily Nozbe user or a long-time supporter, see how our apps have evolved over nearly 20 years — created with passion and a clear goal: to make productivity simple and effective. Michael Sliwinski walks you through the latest features of the new version, demonstrates them in action, and shares why simplicity continues to be our guiding principle.\u003c/strong\u003e\u003c/p\u003e\n\u003ch2 id=\"-topics\"\u003e🎙 Topics\u003c/h2\u003e\n\u003cul\u003e\n\u003cli\u003eWhy simplicity is the right direction\u003c/li\u003e\n\u003cli\u003eHow to use project groups and sections for better organization\u003c/li\u003e\n\u003cli\u003eWhy Nozbe is like WhatsApp, but much better organized\u003c/li\u003e\n\u003cli\u003eHow to collaborate with people who don\u0026rsquo;t have a Nozbe account\u003c/li\u003e\n\u003cli\u003eThe redesigned Nozbe interface and its customization options\u003c/li\u003e\n\u003c/ul\u003e\n\u003ch2 id=\"-listen-to-episode-95-of-no-office\"\u003e🎧 Listen to episode 95 of No Office\u003c/h2\u003e\n\u003ciframe width=\"100%\" height=\"180\" frameborder=\"no\" scrolling=\"no\" seamless=\"\" src=\"https://share.transistor.fm/e/85c9fce8\"\u003e\u003c/iframe\u003e\n\u003ch2 id=\"-host\"\u003e🙋 Host\u003c/h2\u003e\n\u003cul\u003e\n\u003cli\u003e\u003ca href=\"https://nozbe.com/michael\"\u003eMichael Sliwinski\u003c/a\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003ch2 id=\"-you-can-also-watch-us\"\u003e👀 You can also watch us\u003c/h2\u003e\n\n \n\n \u003cdiv style=\"position: relative; padding-bottom: 56.25%; height: 0; overflow: hidden;\"\u003e\n \u003ciframe src=\"https://www.youtube-nocookie.com/embed/V6l8LFxZAy0?rel=0\u0026modestbranding=1\" style=\"position: absolute; top: 0; left: 0; width: 100%; height: 100%; border:0;\" allowfullscreen title=\"YouTube Video\"\u003e\u003c/iframe\u003e\n \u003c/div\u003e\n\n\n\u003ch2 id=\"-episode-notes\"\u003e📝 Episode notes\u003c/h2\u003e\n\u003cul\u003e\n\u003cli\u003e\u003ca href=\"https://nozbe.com/compare/\"\u003eCompare Nozbe Classic and Nozbe\u003c/a\u003e\u003c/li\u003e\n\u003cli\u003e\u003ca href=\"https://nozbe.com/demo\"\u003eSchedule a free, no-obligation consult\u003c/a\u003e\u003c/li\u003e\n\u003cli\u003e\u003ca href=\"https://nozbe.com/guide\"\u003eHow to get started with Nozbe - start using Nozbe in 5 minutes\u003c/a\u003e\u003c/li\u003e\n\u003cli\u003e\u003ca href=\"https://www.youtube.com/watch?v=cAnPeqaXHjM\"\u003eDon\u0026rsquo;t use WhatsApp for company collaboration\u003c/a\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003ch2 id=\"summary\"\u003eSummary\u003c/h2\u003e\n\u003cp\u003eFor nearly 20 years, Nozbe has evolved as a simple system for organizing work and collaboration. Today, the new Nozbe combines the best elements of Nozbe Classic with completely new possibilities.\u003c/p\u003e\n\u003cp\u003eRecently, we introduced a refreshed app interface, a new customizable sidebar, improved reminders, and private and group messages. We also recommend using project and task sharing with people outside your team, email integrations, new AI features, and many other improvements.\u003c/p\u003e\n\u003cp\u003eMichael also explains the philosophy behind individual design decisions and shows why Nozbe consistently focuses on simplicity instead of adding unnecessary complexity.\u003c/p\u003e\n\u003cp\u003eThe information in this episode is especially valuable for Nozbe Classic users planning to migrate to the new Nozbe, as well as current users who want to better understand the new features and possibilities of the app.\u003c/p\u003e\n\u003cp\u003eYou will learn how to use Nozbe to better organize your personal and team work and discover the direction in which the app is evolving in 2026.\u003c/p\u003e\n\u003ch2 id=\"-rate-us\"\u003e💜 (R)ate us\u003c/h2\u003e\n\u003cp\u003eIf you enjoy our podcast and appreciate content that helps you work smarter — leave a review on Apple Podcasts or your favorite podcast platform. Thank you!\u003c/p\u003e\n\n\n\n\n\n\n\n\n\n\n\u003cp\u003e\n\n\u003ca href=\"https://nozbe.com/demo\"\u003e\n\u003cpicture\u003e\n \n \u003csource\n type=\"image/webp\"\n \n srcset=\"https://files.nozbe.com/images/blog/320w/book-a-free-productivity-demo-nozbe.webp 320w, https://files.nozbe.com/images/blog/480w/book-a-free-productivity-demo-nozbe.webp 480w, https://files.nozbe.com/images/blog/640w/book-a-free-productivity-demo-nozbe.webp 640w, https://files.nozbe.com/images/blog/800w/book-a-free-productivity-demo-nozbe.webp 800w, https://files.nozbe.com/images/blog/960w/book-a-free-productivity-demo-nozbe.webp 960w, https://files.nozbe.com/images/blog/1600w/book-a-free-productivity-demo-nozbe.webp 1600w\"\n sizes=\"(max-width: 799px) 95vw, 800px\"\n alt=\"Book a free productivity and team cooperation demo and learn how Nozbe can help you\"/\u003e\n \u003cimg\n src=\"https://files.nozbe.com/images/blog/book-a-free-productivity-demo-nozbe.jpg\"\n srcset=\"https://files.nozbe.com/images/blog/320w/book-a-free-productivity-demo-nozbe.jpg 320w, https://files.nozbe.com/images/blog/480w/book-a-free-productivity-demo-nozbe.jpg 480w, https://files.nozbe.com/images/blog/640w/book-a-free-productivity-demo-nozbe.jpg 640w, https://files.nozbe.com/images/blog/800w/book-a-free-productivity-demo-nozbe.jpg 800w, https://files.nozbe.com/images/blog/960w/book-a-free-productivity-demo-nozbe.jpg 960w, https://files.nozbe.com/images/blog/1600w/book-a-free-productivity-demo-nozbe.jpg 1600w\"\n sizes=\"(max-width: 799px) 95vw, 800px\"\n alt=\"Book a free productivity and team cooperation demo and learn how Nozbe can help you\"/\u003e\n \n\u003c/picture\u003e\n\u003c/a\u003e\n\n\u003c/p\u003e", "date_published": "2026-07-17T10:00:00+02:00", "author": { "name": "Magda" }, "tags": ["NoOffice","Video"] } , { "title": "Nozbe Sidebar Customization – Full Control Over Your App's Look", "id": "1d6e6089547006ba782a492d83755a8b3e6e36d4df01aaf085034ca5a866d72d", "url": "https://nozbe.com/blog/nozbe-sidebar-customization/", "image": "https://files.nozbe.com/images/blog/sidebar-customization-nozbe.jpg", "banner_image": "https://files.nozbe.com/images/blog/sidebar-customization-nozbe.jpg", "summary": "\u003cp\u003e\u003cstrong\u003eThe most important things in Nozbe are always on the left side – in the sidebar. This is where you kick off your workday, jump between projects, and check what needs your immediate attention. That\u0026rsquo;s why you can now tweak it to match your exact daily workflow.\u003c/strong\u003e\u003c/p\u003e", "content_html": "\u003cp\u003e\u003cstrong\u003eThe most important things in Nozbe are always on the left side – in the sidebar. This is where you kick off your workday, jump between projects, and check what needs your immediate attention. That\u0026rsquo;s why you can now tweak it to match your exact daily workflow.\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003eThere’s no such thing as a one-size-fits-all layout because everyone works differently – and that’s exactly why the Nozbe sidebar is now fully customizable.\u003c/p\u003e\n\u003cp\u003eYou can pin views as tiles, rearrange them, add custom colors, use Favorites, and sort your projects into groups.\u003c/p\u003e\n\u003cdiv style=\"position: relative; padding-bottom: 56.25%; height: 0; overflow: hidden;\"\u003e\n \u003ciframe src=\"https://player.vimeo.com/video/1204481334\" style=\"position: absolute; top: 0; left: 0; width: 100%; height: 100%; border:0;\" title=\"vimeo video\" webkitallowfullscreen mozallowfullscreen allowfullscreen\u003e\u003c/iframe\u003e\n\u003c/div\u003e\n\u003ch2 id=\"your-key-views-in-one-place\"\u003eYour key views in one place\u003c/h2\u003e\n\u003cp\u003eAt the very top of the sidebar, you\u0026rsquo;ll find your tiles. By default, when you create a new workspace, you\u0026rsquo;ll see two main views: Priority and Incoming.\u003c/p\u003e\n\u003cp\u003eThese give you instant access to what matters most right from the get-go.\u003c/p\u003e\n\u003cp\u003eRight below that is your Active Projects list, followed by the \u003cstrong\u003eMore\u003c/strong\u003e menu, where all your other views live.\u003c/p\u003e\n\u003cp\u003eIn older setups – like when you migrate data from Nozbe Classic or join someone else\u0026rsquo;s workspace – you might see more tiles on your screen, sometimes 4 or even 6. But from now on, you get to decide exactly what stays within finger’s reach.\u003c/p\u003e\n\u003ch2 id=\"pin-whatever-you-need-as-a-tile\"\u003ePin whatever you need as a tile\u003c/h2\u003e\n\u003cp\u003eYou can pin almost any view in Nozbe as a tile:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eA project\u003c/li\u003e\n\u003cli\u003eCalendar\u003c/li\u003e\n\u003cli\u003eMessages\u003c/li\u003e\n\u003cli\u003eActivity\u003c/li\u003e\n\u003cli\u003eSingle Tasks\u003c/li\u003e\n\u003cli\u003eTemplates\u003c/li\u003e\n\u003cli\u003eIndividual tags or your entire Tags list\u003c/li\u003e\n\u003cli\u003eIndividual users (e.g., yourself, so all your commitments are just a tap away)\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eIf it’s important to you, it belongs at the top of your sidebar.\u003c/p\u003e\n\u003ch2 id=\"how-to-pin-a-tile\"\u003eHow to pin a tile\u003c/h2\u003e\n\u003cp\u003eOpen the view you want, click the three-dots menu (⋯), and select the \u003cstrong\u003ePin as tile\u003c/strong\u003e option.\u003c/p\u003e\n\u003cp\u003eThe view will instantly pop up in the top section of your sidebar.\u003c/p\u003e\n\u003ch2 id=\"arrange-tiles-your-way\"\u003eArrange tiles your way\u003c/h2\u003e\n\u003cp\u003eYou’re also in full control of your tile order.\u003c/p\u003e\n\u003cp\u003eSimply drag and drop any item to change its position.\u003c/p\u003e\n\u003cp\u003eYou can organize them according to your own logic – for instance, moving from daily deep work, to communication, and finally to long-term planning.\u003c/p\u003e\n\u003ch2 id=\"colors-that-help-you-stay-oriented\"\u003eColors that help you stay oriented\u003c/h2\u003e\n\u003cp\u003eEvery tile can have its own color. Just open the menu (⋯), select \u003cstrong\u003eColor\u003c/strong\u003e, and pick the shade that best fits your workflow.\u003c/p\u003e\n\u003cp\u003eIf you pin a specific project as a tile, it will automatically inherit that project\u0026rsquo;s color.\u003c/p\u003e\n\u003cp\u003eIt\u0026rsquo;s a simple, visual trick to help you recognize your context much faster.\u003c/p\u003e\n\u003ch2 id=\"dont-need-a-tile-anymore-just-unpin-it\"\u003eDon\u0026rsquo;t need a tile anymore? Just unpin it\u003c/h2\u003e\n\u003cp\u003eIf you decide a certain view doesn\u0026rsquo;t need prime real estate at the top anymore, removing it from your tiles is a breeze. Just uncheck the \u003cstrong\u003ePin as tile\u003c/strong\u003e option in the menu.\u003c/p\u003e\n\u003cp\u003eDon\u0026rsquo;t worry – the view isn\u0026rsquo;t gone. You can always find it under the \u003cstrong\u003eMore\u003c/strong\u003e menu at the bottom of the sidebar.\u003c/p\u003e\n\u003ch2 id=\"favorites--quick-access-without-the-clutter\"\u003eFavorites – quick access without the clutter\u003c/h2\u003e\n\u003cp\u003eNot every important view needs to be a tile.\u003c/p\u003e\n\u003cp\u003eYou also have \u003cstrong\u003eFavorites\u003c/strong\u003e at your disposal, where you can add:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eProjects\u003c/li\u003e\n\u003cli\u003eTags\u003c/li\u003e\n\u003cli\u003eUsers\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eThis is the perfect spot for things you want quick access to, but don\u0026rsquo;t necessarily want taking up space at the very top of your interface.\u003c/p\u003e\n\u003cp\u003e\u003cimg src=\"https://nozbe.help/images/screenshots/projects-favorite.gif\" alt=\"Favorites\"\u003e\u003c/p\u003e\n\u003ch2 id=\"project-groups--organization-on-a-larger-scale\"\u003eProject groups – organization on a larger scale\u003c/h2\u003e\n\u003cp\u003eIf you\u0026rsquo;re managing a ton of projects, you can sort them \u003ca href=\"https://nozbe.help/taskmanagement/projects/#project_group\"\u003einto groups\u003c/a\u003e – pretty much like organizing files into folders.\u003c/p\u003e\n\u003cp\u003eIn the Active Projects view, go to the \u003cstrong\u003eGroups\u003c/strong\u003e tab and click “+ New group.”\u003c/p\u003e\n\u003cp\u003eThen, simply select the projects you want to bundle together.\u003c/p\u003e\n\u003cp\u003eYou can make the group visible in your sidebar by clicking the three dots next to its name and selecting \u003cstrong\u003eShow in sidebar\u003c/strong\u003e.\u003c/p\u003e\n\u003cp\u003e\u003cimg src=\"https://nozbe.help/images/screenshots/projects-groups-sidebar.gif\" alt=\"Showing a group in sidebar\"\u003e\u003c/p\u003e\n\u003cp\u003eAdditionally, you can:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eSort the projects inside a group alphabetically\u003c/li\u003e\n\u003cli\u003eReorder them manually using drag-and-drop after selecting the \u0026ldquo;Custom order\u0026rdquo; option\u003c/li\u003e\n\u003c/ul\u003e\n\u003ch2 id=\"tweak-your-look-in-settings\"\u003eTweak your look in Settings\u003c/h2\u003e\n\u003cp\u003eCustomization goes way beyond just tiles. Under \u003cstrong\u003eSettings \u0026gt; Appearance\u003c/strong\u003e, you can also:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eChoose between a light or dark sidebar\u003c/li\u003e\n\u003cli\u003eEnable \u003cstrong\u003eminimalist tiles\u003c/strong\u003e (this keeps the tile background neutral, making only the icon colorful)\u003c/li\u003e\n\u003cli\u003eTurn on the \u003cstrong\u003edense layout\u003c/strong\u003e to squeeze more items into the sidebar without having to scroll\u003c/li\u003e\n\u003c/ul\u003e\n\u003ch2 id=\"the-exact-same-sidebar-on-desktop-and-mobile\"\u003eThe exact same sidebar on desktop and mobile\u003c/h2\u003e\n\u003cp\u003eThe sidebar works seamlessly across the web, desktop, and mobile apps.\u003c/p\u003e\n\u003cp\u003eThis means that once you set up your perfect configuration, it automatically syncs to your phone.\u003c/p\u003e\n\u003cp\u003eAll you have to do is log in – for example, by quickly scanning the QR code in the app.\u003c/p\u003e\n\u003ch2 id=\"see-which-sidebar-style-works-best-for-you\"\u003eSee which sidebar style works best for you\u003c/h2\u003e\n\u003cp\u003eA well-configured sidebar is so much more than just a cosmetic interface tweak. It’s a shortcut to navigating your dashboard faster and cutting down on daily clicks.\u003c/p\u003e\n\u003cp\u003eIt’s well worth taking a few minutes to tailor it to your needs – and then letting it do the heavy lifting for you.\u003c/p\u003e\n\n\n\n\n\n\n\n\n\n\n\u003cp\u003e\n\n\u003ca href=\"https://nozbe.com/demo\"\u003e\n\u003cpicture\u003e\n \n \u003csource\n type=\"image/webp\"\n \n srcset=\"https://files.nozbe.com/images/blog/320w/book-a-free-productivity-demo-nozbe.webp 320w, https://files.nozbe.com/images/blog/480w/book-a-free-productivity-demo-nozbe.webp 480w, https://files.nozbe.com/images/blog/640w/book-a-free-productivity-demo-nozbe.webp 640w, https://files.nozbe.com/images/blog/800w/book-a-free-productivity-demo-nozbe.webp 800w, https://files.nozbe.com/images/blog/960w/book-a-free-productivity-demo-nozbe.webp 960w, https://files.nozbe.com/images/blog/1600w/book-a-free-productivity-demo-nozbe.webp 1600w\"\n sizes=\"(max-width: 799px) 95vw, 800px\"\n alt=\"Book a free productivity and team cooperation demo and learn how Nozbe can help you\"/\u003e\n \u003cimg\n src=\"https://files.nozbe.com/images/blog/book-a-free-productivity-demo-nozbe.jpg\"\n srcset=\"https://files.nozbe.com/images/blog/320w/book-a-free-productivity-demo-nozbe.jpg 320w, https://files.nozbe.com/images/blog/480w/book-a-free-productivity-demo-nozbe.jpg 480w, https://files.nozbe.com/images/blog/640w/book-a-free-productivity-demo-nozbe.jpg 640w, https://files.nozbe.com/images/blog/800w/book-a-free-productivity-demo-nozbe.jpg 800w, https://files.nozbe.com/images/blog/960w/book-a-free-productivity-demo-nozbe.jpg 960w, https://files.nozbe.com/images/blog/1600w/book-a-free-productivity-demo-nozbe.jpg 1600w\"\n sizes=\"(max-width: 799px) 95vw, 800px\"\n alt=\"Book a free productivity and team cooperation demo and learn how Nozbe can help you\"/\u003e\n \n\u003c/picture\u003e\n\u003c/a\u003e\n\n\u003c/p\u003e", "date_published": "2026-06-29T10:00:00+02:00", "author": { "name": "Magda" }, "tags": ["Nozbe","Features","NozbeTeams"] } , { "title": "How to Successfully Implement a New Tool in Your Company - No Office 94", "id": "257f9a04466328b9e9cbb68f86b7a6f33ce95e23413becd692969bfbd005d622", "url": "https://nozbe.com/blog/no-office-94-how-to-implement-nozbe-3-paths/", "image": "https://files.nozbe.com/images/blog/how-to-implement-nozbe-no-office-94.jpg", "banner_image": "https://files.nozbe.com/images/blog/how-to-implement-nozbe-no-office-94.jpg", "summary": "Whether you like to click around and explore apps on your own, or you prefer getting a tailor-made system ready to go — this episode is for you. Today, we break down 3 starting paths with Nozbe that will instantly translate into better productivity for your team.\n🎧 Listen to No Office Podcast #94 🎙 Topics Implementation success factors Path 1: DIY Implementation. The Social Agreement Rule. Downsides \u0026amp; procrastination risk.", "content_html": "\u003cp\u003e\u003cstrong\u003eWhether you like to click around and explore apps on your own, or you prefer getting a tailor-made system ready to go — this episode is for you. Today, we break down 3 starting paths with Nozbe that will instantly translate into better productivity for your team.\u003c/strong\u003e\u003c/p\u003e\n\u003ch2 id=\"-listen-to-no-office-podcast-94\"\u003e🎧 Listen to No Office Podcast #94\u003c/h2\u003e\n\u003ciframe width=\"100%\" height=\"180\" frameborder=\"no\" scrolling=\"no\" seamless=\"\" src=\"https://share.transistor.fm/e/c30d5c8a\"\u003e\u003c/iframe\u003e\n\u003ch2 id=\"-topics\"\u003e🎙 Topics\u003c/h2\u003e\n\u003cul\u003e\n\u003cli\u003eImplementation success factors\u003c/li\u003e\n\u003cli\u003ePath 1: DIY Implementation.\u003c/li\u003e\n\u003cli\u003eThe Social Agreement Rule.\u003c/li\u003e\n\u003cli\u003eDownsides \u0026amp; procrastination risk.\u003c/li\u003e\n\u003cli\u003ePath 2: Nozbe Team Onboarding.\u003c/li\u003e\n\u003cli\u003ePath 3: External Consultant (Expert).\u003c/li\u003e\n\u003cli\u003eWhich solution to choose?\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e📝 Show notes\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003e\u003ca href=\"https://nozbe.com/demo\"\u003eFree Nozbe Demo and productivity consult\u003c/a\u003e\u003c/li\u003e\n\u003cli\u003e\u003ca href=\"https://nozbe.com/bonus\"\u003eGet a free Nozbe implementation worth 400 USD\u003c/a\u003e\u003c/li\u003e\n\u003cli\u003e\u003ca href=\"https://nozbe.com/experts\"\u003eNozbe Experts\u003c/a\u003e\u003c/li\u003e\n\u003cli\u003e\u003ca href=\"https://www.youtube.com/watch?v=cAnPeqaXHjM\"\u003eStop using WhatsApp for company collaboration\u003c/a\u003e\u003c/li\u003e\n\u003cli\u003e\u003ca href=\"https://nozbe.com/start\"\u003eHow to get started with Nozbe – Start with Nozbe in 5 minutes\u003c/a\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003ch2 id=\"-hosts\"\u003e🙋 Hosts\u003c/h2\u003e\n\u003cul\u003e\n\u003cli\u003e\u003ca href=\"https://nozbe.com/michael\"\u003eMichael Sliwinski\u003c/a\u003e\u003c/li\u003e\n\u003cli\u003e\u003ca href=\"https://nozbe.com/magda\"\u003eMagda Blaszczyk\u003c/a\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003ch2 id=\"-watch-on-youtube\"\u003e👀 Watch on YouTube\u003c/h2\u003e\n\n \n\n \u003cdiv style=\"position: relative; padding-bottom: 56.25%; height: 0; overflow: hidden;\"\u003e\n \u003ciframe src=\"https://www.youtube-nocookie.com/embed/F-0x2qfEXt4?rel=0\u0026modestbranding=1\" style=\"position: absolute; top: 0; left: 0; width: 100%; height: 100%; border:0;\" allowfullscreen title=\"YouTube Video\"\u003e\u003c/iframe\u003e\n \u003c/div\u003e\n\n\n\u003ch2 id=\"-summary\"\u003e💬 Summary\u003c/h2\u003e\n\u003cp\u003eIn this episode, we break down the most effective strategies for introducing a new tool or system into your organization. Choosing the right path is usually a compromise between the speed of deployment, costs, and the level of risk the company is willing to accept.\u003c/p\u003e\n\u003ch3 id=\"-factors-determining-the-type-of-new-tool-implementation-in-a-company\"\u003e💡 Factors determining the type of new tool implementation in a company:\u003c/h3\u003e\n\u003col\u003e\n\u003cli\u003e\u003cstrong\u003eScale of the organization\u003c/strong\u003e In larger companies, a phased implementation is often used (a pilot project followed by expansion to subsequent departments).\u003c/li\u003e\n\u003cli\u003e\u003cstrong\u003eComplexity of the tool\u003c/strong\u003e Simple applications (e.g., Nozbe for communication or task management) can be implemented quickly because they don\u0026rsquo;t require multi-stage training.\u003c/li\u003e\n\u003cli\u003e\u003cstrong\u003eImpact on business processes\u003c/strong\u003e If a tool changes the way many people work, the implementation should be more controlled and preceded by a process analysis. When changes are minor, a faster rollout can be applied.\u003c/li\u003e\n\u003cli\u003e\u003cstrong\u003eUser readiness\u003c/strong\u003e The digital competence level of the team and the employees' openness to change.\u003c/li\u003e\n\u003cli\u003e\u003cstrong\u003eBusiness risk\u003c/strong\u003e If downtime or errors could halt company operations, pilot and test implementations are used.\u003c/li\u003e\n\u003cli\u003e\u003cstrong\u003eIntegration with existing systems\u003c/strong\u003e The more connections to other tools, the more testing and implementation phases are required.\u003c/li\u003e\n\u003cli\u003e\u003cstrong\u003eBudget and available resources\u003c/strong\u003e\u003c/li\u003e\n\u003c/ol\u003e\n\u003ch3 id=\"-examples-of-implementation-models\"\u003e🛠️ Examples of implementation models:\u003c/h3\u003e\n\u003cul\u003e\n\u003cli\u003e\u003cstrong\u003eBig Bang:\u003c/strong\u003e Everyone starts using the tool at the exact same time.\u003c/li\u003e\n\u003cli\u003e\u003cstrong\u003ePilot:\u003c/strong\u003e A selected team or department tests the solution first.\u003c/li\u003e\n\u003cli\u003e\u003cstrong\u003ePhased:\u003c/strong\u003e Implementation takes place step-by-step across different areas of the company.\u003c/li\u003e\n\u003c/ul\u003e\n\u003ch2 id=\"-support-us\"\u003e💜 Support Us\u003c/h2\u003e\n\u003cp\u003eIf you enjoy our podcast, please leave a like or comment on Facebook, Instagram, YouTube, or write a review on your favorite listening platform. Thank you!\u003c/p\u003e\n\n\n\n\n\n\n\n\n\n\n\u003cp\u003e\n\n\u003ca href=\"https://nozbe.com/demo\"\u003e\n\u003cpicture\u003e\n \n \u003csource\n type=\"image/webp\"\n \n srcset=\"https://files.nozbe.com/images/blog/320w/book-a-free-productivity-demo-nozbe.webp 320w, https://files.nozbe.com/images/blog/480w/book-a-free-productivity-demo-nozbe.webp 480w, https://files.nozbe.com/images/blog/640w/book-a-free-productivity-demo-nozbe.webp 640w, https://files.nozbe.com/images/blog/800w/book-a-free-productivity-demo-nozbe.webp 800w, https://files.nozbe.com/images/blog/960w/book-a-free-productivity-demo-nozbe.webp 960w, https://files.nozbe.com/images/blog/1600w/book-a-free-productivity-demo-nozbe.webp 1600w\"\n sizes=\"(max-width: 799px) 95vw, 800px\"\n alt=\"Book a free productivity and team cooperation demo and learn how Nozbe can help you\"/\u003e\n \u003cimg\n src=\"https://files.nozbe.com/images/blog/book-a-free-productivity-demo-nozbe.jpg\"\n srcset=\"https://files.nozbe.com/images/blog/320w/book-a-free-productivity-demo-nozbe.jpg 320w, https://files.nozbe.com/images/blog/480w/book-a-free-productivity-demo-nozbe.jpg 480w, https://files.nozbe.com/images/blog/640w/book-a-free-productivity-demo-nozbe.jpg 640w, https://files.nozbe.com/images/blog/800w/book-a-free-productivity-demo-nozbe.jpg 800w, https://files.nozbe.com/images/blog/960w/book-a-free-productivity-demo-nozbe.jpg 960w, https://files.nozbe.com/images/blog/1600w/book-a-free-productivity-demo-nozbe.jpg 1600w\"\n sizes=\"(max-width: 799px) 95vw, 800px\"\n alt=\"Book a free productivity and team cooperation demo and learn how Nozbe can help you\"/\u003e\n \n\u003c/picture\u003e\n\u003c/a\u003e\n\n\u003c/p\u003e\n\n", "date_published": "2026-06-19T10:00:00+02:00", "author": { "name": "Magda" }, "tags": ["NoOffice","NoOfficeFM","Video"] } , { "title": "Group Messages in Nozbe – Faster Communication in Teams", "id": "e24a375ae88ceae031a2b475ae9fbf70f3b64af91325adf4c2dbb710357ae236", "url": "https://nozbe.com/blog/group-chat-in-nozbe-faster-communication/", "image": "https://files.nozbe.com/images/blog/group-chat-in-team-collaboration-nozbe.jpg", "banner_image": "https://files.nozbe.com/images/blog/group-chat-in-team-collaboration-nozbe.jpg", "summary": "\u003cp\u003e\u003cstrong\u003eAlthough the strength of Nozbe lies in structured work within projects, tasks, and comments used to collect information, materials, decisions, and discussions related to a specific task, we are responding to customer requests and introducing group messages.\u003c/strong\u003e\u003c/p\u003e", "content_html": "\u003cp\u003e\u003cstrong\u003eAlthough the strength of Nozbe lies in structured work within projects, tasks, and comments used to collect information, materials, decisions, and discussions related to a specific task, we are responding to customer requests and introducing group messages.\u003c/strong\u003e\u003c/p\u003e\n\u003ch3 id=\"private-messages---you-already-know-them\"\u003ePrivate messages - you already know them\u003c/h3\u003e\n\u003cp\u003eIn addition to individual messages, in which you can:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003ediscuss private matters,\u003c/li\u003e\n\u003cli\u003ehave casual conversations,\u003c/li\u003e\n\u003cli\u003etalk about things you don’t yet want to write in task comments…\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cstrong\u003ewe are also introducing group messages!\u003c/strong\u003e\u003c/p\u003e\n\u003ch3 id=\"group-messages-in-nozbe---speed-up-communication\"\u003eGroup messages in Nozbe - speed up communication\u003c/h3\u003e\n\u003cp\u003eWith the new feature, you can send a message to all workspace members, e.g. a company announcement, information about changes, or wishes and congratulations.\u003c/p\u003e\n\u003cp\u003eYou can also create chats with selected workspace members. Such a chat will remain on your conversation list, so the history of discussions within a given group is safely stored.\u003c/p\u003e\n\u003cp\u003eYou can create such a recipient group yourself or use an existing group of people in Nozbe. \u003ca href=\"https://nozbe.help/management/team/#team_grouping\"\u003eUser groups\u003c/a\u003e can be created by the workspace owner or administrator. These groups are visible to all workspace members - creating a private group is not possible.\u003c/p\u003e\n\u003cp\u003eTo create a group, open the “Workspace members” view in the left panel, then select “Groups” → “+ New group”.\u003c/p\u003e\n\u003ch3 id=\"from-conversation-to-action---creating-tasks-from-messages\"\u003eFrom conversation to action - creating tasks from messages\u003c/h3\u003e\n\u003cp\u003eFrom any message you can create a task. This is useful when, during a casual discussion, something important comes up that is worth implementing, adding to an existing project, and showing to the rest of the team.\u003c/p\u003e\n\u003cp\u003eThanks to this:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eimportant decisions don’t get lost in conversation,\u003c/li\u003e\n\u003cli\u003edecisions can be assigned immediately to a specific person,\u003c/li\u003e\n\u003cli\u003ethe context of the discussion is preserved in the task.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eThis makes chat not only a communication tool, but also a support for real team work management.\u003c/p\u003e\n\u003cp\u003eMore about messages in Nozbe can be found on the \u003ca href=\"https://nozbe.help/taskcommunication/messages/\"\u003ehelp page\u003c/a\u003e\u003c/p\u003e\n\u003ch3 id=\"important-note\"\u003eImportant note\u003c/h3\u003e\n\u003cp\u003eNozbe is valued by small and medium-sized teams because it effectively organizes work, enables structured project workflows, and allows task delegation to specific people.\u003c/p\u003e\n\u003cp\u003eThe new group chat feature may tempt users to move discussions and decisions about specific tasks from comments to the chat window. This approach can lead to chaos and a return to old inefficient habits of using Slack, WhatsApp, or Messenger as collaboration and communication tools within an organization. Please remember that chat works best for communication that is:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003efast,\u003c/li\u003e\n\u003cli\u003einformal,\u003c/li\u003e\n\u003cli\u003egeneral or announcement-based.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eTasks and comments, on the other hand, remain the place for decisions, agreements, and work documentation.\u003c/p\u003e\n\n\n\n\n\n\n\n\n\n\n\u003cp\u003e\n\n\u003ca href=\"https://nozbe.com/demo\"\u003e\n\u003cpicture\u003e\n \n \u003csource\n type=\"image/webp\"\n \n srcset=\"https://files.nozbe.com/images/blog/320w/book-a-free-productivity-demo-nozbe.webp 320w, https://files.nozbe.com/images/blog/480w/book-a-free-productivity-demo-nozbe.webp 480w, https://files.nozbe.com/images/blog/640w/book-a-free-productivity-demo-nozbe.webp 640w, https://files.nozbe.com/images/blog/800w/book-a-free-productivity-demo-nozbe.webp 800w, https://files.nozbe.com/images/blog/960w/book-a-free-productivity-demo-nozbe.webp 960w, https://files.nozbe.com/images/blog/1600w/book-a-free-productivity-demo-nozbe.webp 1600w\"\n sizes=\"(max-width: 799px) 95vw, 800px\"\n alt=\"Book a free productivity and team cooperation demo and learn how Nozbe can help you\"/\u003e\n \u003cimg\n src=\"https://files.nozbe.com/images/blog/book-a-free-productivity-demo-nozbe.jpg\"\n srcset=\"https://files.nozbe.com/images/blog/320w/book-a-free-productivity-demo-nozbe.jpg 320w, https://files.nozbe.com/images/blog/480w/book-a-free-productivity-demo-nozbe.jpg 480w, https://files.nozbe.com/images/blog/640w/book-a-free-productivity-demo-nozbe.jpg 640w, https://files.nozbe.com/images/blog/800w/book-a-free-productivity-demo-nozbe.jpg 800w, https://files.nozbe.com/images/blog/960w/book-a-free-productivity-demo-nozbe.jpg 960w, https://files.nozbe.com/images/blog/1600w/book-a-free-productivity-demo-nozbe.jpg 1600w\"\n sizes=\"(max-width: 799px) 95vw, 800px\"\n alt=\"Book a free productivity and team cooperation demo and learn how Nozbe can help you\"/\u003e\n \n\u003c/picture\u003e\n\u003c/a\u003e\n\n\u003c/p\u003e", "date_published": "2026-06-10T10:00:00+02:00", "author": { "name": "Magda" }, "tags": ["NozbeTeams","nt","Features"] } , { "title": "Why Most Teams Drown in Chaos – No Office Podcast #93 With Augusto Pinaud", "id": "01ec28b8c8893269e7a900acc491fb1c42cdffca0d09af5cbb6bb77e49e09607", "url": "https://nozbe.com/blog/no-office-93-why-most-teams-drown-in-chaos/", "image": "https://files.nozbe.com/images/blog/why-most-teams-drown-in-chaos_no-office-93.jpg", "banner_image": "https://files.nozbe.com/images/blog/why-most-teams-drown-in-chaos_no-office-93.jpg", "summary": "\u003cp\u003e\u003cstrong\u003eDoes your team constantly lose track of things, waste time searching for information, or spend the whole day putting out fires instead of doing meaningful work?\u003c/strong\u003e\n\u003cstrong\u003eIn this episode, Michael talks with productivity expert Augusto Pinaud about how GTD (Getting Things Done) principles — adapted for teams — can reduce chaos, improve accountability, and help everyone stay aligned without endless meetings and nonstop messaging.\u003c/strong\u003e\u003c/p\u003e", "content_html": "\u003cp\u003e\u003cstrong\u003eDoes your team constantly lose track of things, waste time searching for information, or spend the whole day putting out fires instead of doing meaningful work?\u003c/strong\u003e\n\u003cstrong\u003eIn this episode, Michael talks with productivity expert Augusto Pinaud about how GTD (Getting Things Done) principles — adapted for teams — can reduce chaos, improve accountability, and help everyone stay aligned without endless meetings and nonstop messaging.\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003eModern teamwork often feels reactive instead of intentional. Notifications never stop, tasks are scattered across tools, and responsibility gets blurry. Augusto Pinaud, an experienced productivity expert, explains how GTD can evolve from a personal productivity system into a transparent framework for teams that want to collaborate more calmly and effectively.\u003c/p\u003e\n\u003ch2 id=\"-listen-to-no-office-podcast-93\"\u003e🎧 Listen to No Office Podcast #93\u003c/h2\u003e\n\u003ciframe width=\"100%\" height=\"180\" frameborder=\"no\" scrolling=\"no\" seamless=\"\" src=\"https://share.transistor.fm/e/4a5966f4\"\u003e\u003c/iframe\u003e\n\u003ch2 id=\"-topics\"\u003e🎙 Topics\u003c/h2\u003e\n\u003cul\u003e\n\u003cli\u003eHow GTD evolved from solo work into team collaboration\u003c/li\u003e\n\u003cli\u003eWhy the brain is a terrible storage system\u003c/li\u003e\n\u003cli\u003eThe importance of capturing everything in trusted systems\u003c/li\u003e\n\u003cli\u003eClarifying what “done” actually means\u003c/li\u003e\n\u003cli\u003eWhy most teams overcomplicate their workflows\u003c/li\u003e\n\u003cli\u003ePull vs. push delegation methods\u003c/li\u003e\n\u003cli\u003eWhy transparency reduces unnecessary meetings\u003c/li\u003e\n\u003cli\u003eThe role of weekly reviews in team productivity\u003c/li\u003e\n\u003cli\u003eHow calm systems create better teamwork\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e📝 Episode Notes\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003e\u003ca href=\"https://nozbe.com/gtd/\"\u003eImplement GTD in Nozbe\u003c/a\u003e\u003c/li\u003e\n\u003cli\u003e\u003ca href=\"https://productivityvoice.com/\"\u003eAugusto Pinaud\u003c/a\u003e\u003c/li\u003e\n\u003cli\u003e\u003ca href=\"https://nozbe.com/friday\"\u003eFridays at Nozbe\u003c/a\u003e\u003c/li\u003e\n\u003cli\u003e\u003ca href=\"https://nozbe.com/demo\"\u003eFree productivity consult\u003c/a\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e🎙 Subscribe to our show and learn more — then apply these principles with your own team.\u003c/p\u003e\n\u003ch2 id=\"-host\"\u003e🙋 Host\u003c/h2\u003e\n\u003cp\u003eMichael Sliwinski – \u003ca href=\"https://nozbe.com/michael\"\u003enozbe.com/michael\u003c/a\u003e\u003c/p\u003e\n\u003ch2 id=\"-guest\"\u003e🙋 Guest\u003c/h2\u003e\n\u003cul\u003e\n\u003cli\u003e\u003cstrong\u003eAugusto Pinaud\u003c/strong\u003e – productivity coach, GTD expert, and host of The Productivity Lab podcast. He helps leaders and teams simplify their systems, improve focus, and work with greater clarity and calm.\u003c/li\u003e\n\u003c/ul\u003e\n\u003ch2 id=\"-watch-on-youtube\"\u003e👀 Watch on YouTube\u003c/h2\u003e\n\n \n\n \u003cdiv style=\"position: relative; padding-bottom: 56.25%; height: 0; overflow: hidden;\"\u003e\n \u003ciframe src=\"https://www.youtube-nocookie.com/embed/aa0P8rrPDBA?rel=0\u0026modestbranding=1\" style=\"position: absolute; top: 0; left: 0; width: 100%; height: 100%; border:0;\" allowfullscreen title=\"YouTube Video\"\u003e\u003c/iframe\u003e\n \u003c/div\u003e\n\n\n\u003ch2 id=\"-summary\"\u003e💬 Summary\u003c/h2\u003e\n\u003cp\u003eMost teams don’t struggle because people are lazy or unmotivated — they struggle because information, expectations, and responsibilities are unclear.\u003c/p\u003e\n\u003cp\u003eIn this episode, Michael and Augusto explain how GTD principles help teams create a shared trusted system where:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eeveryone knows what they own,\u003c/li\u003e\n\u003cli\u003ework is visible and organized,\u003c/li\u003e\n\u003cli\u003ecommunication becomes intentional,\u003c/li\u003e\n\u003cli\u003emeetings become shorter and more meaningful,\u003c/li\u003e\n\u003cli\u003etasks stop falling through the cracks,\u003c/li\u003e\n\u003cli\u003eand people can focus on meaningful progress instead of constant firefighting.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eOne of the key ideas from David Allen is simple:\u003c/p\u003e\n\u003cblockquote\u003e\n\u003cp\u003e“Your mind is for having ideas, not holding them.”\u003c/p\u003e\n\u003c/blockquote\u003e\n\u003cp\u003eThe conversation also explores how regular reviews, simple workflows, and better delegation methods can dramatically improve team productivity and reduce stress.\u003c/p\u003e\n\u003cp\u003eCalm productivity at the team level doesn’t happen by accident — it happens when systems support clarity, accountability, and trust.\u003c/p\u003e\n\u003ch2 id=\"-review-us\"\u003e💜 Review Us\u003c/h2\u003e\n\u003cp\u003eIf you love this show, please leave us a review on Apple Podcasts or wherever you listen to podcasts. Thanks for supporting the No Office movement 💪\u003c/p\u003e\n\u003ch2 id=\"-find-us\"\u003e🟣 Find Us\u003c/h2\u003e\n\u003cul\u003e\n\u003cli\u003eNo Office website: \u003ca href=\"https://nooffice.fm\"\u003ehttps://nooffice.fm\u003c/a\u003e\u003c/li\u003e\n\u003cli\u003eTwitter/X: https://x.com/nozbe\u003c/li\u003e\n\u003cli\u003eInstagram: \u003ca href=\"https://instagram.com/nozbe\"\u003ehttps://instagram.com/nozbe\u003c/a\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\n\n\n\n\n\n\n\n\n\n\u003cp\u003e\n\n\u003ca href=\"https://nozbe.com/demo\"\u003e\n\u003cpicture\u003e\n \n \u003csource\n type=\"image/webp\"\n \n srcset=\"https://files.nozbe.com/images/blog/320w/book-a-free-productivity-demo-nozbe.webp 320w, https://files.nozbe.com/images/blog/480w/book-a-free-productivity-demo-nozbe.webp 480w, https://files.nozbe.com/images/blog/640w/book-a-free-productivity-demo-nozbe.webp 640w, https://files.nozbe.com/images/blog/800w/book-a-free-productivity-demo-nozbe.webp 800w, https://files.nozbe.com/images/blog/960w/book-a-free-productivity-demo-nozbe.webp 960w, https://files.nozbe.com/images/blog/1600w/book-a-free-productivity-demo-nozbe.webp 1600w\"\n sizes=\"(max-width: 799px) 95vw, 800px\"\n alt=\"Book a free productivity and team cooperation demo and learn how Nozbe can help you\"/\u003e\n \u003cimg\n src=\"https://files.nozbe.com/images/blog/book-a-free-productivity-demo-nozbe.jpg\"\n srcset=\"https://files.nozbe.com/images/blog/320w/book-a-free-productivity-demo-nozbe.jpg 320w, https://files.nozbe.com/images/blog/480w/book-a-free-productivity-demo-nozbe.jpg 480w, https://files.nozbe.com/images/blog/640w/book-a-free-productivity-demo-nozbe.jpg 640w, https://files.nozbe.com/images/blog/800w/book-a-free-productivity-demo-nozbe.jpg 800w, https://files.nozbe.com/images/blog/960w/book-a-free-productivity-demo-nozbe.jpg 960w, https://files.nozbe.com/images/blog/1600w/book-a-free-productivity-demo-nozbe.jpg 1600w\"\n sizes=\"(max-width: 799px) 95vw, 800px\"\n alt=\"Book a free productivity and team cooperation demo and learn how Nozbe can help you\"/\u003e\n \n\u003c/picture\u003e\n\u003c/a\u003e\n\n\u003c/p\u003e", "date_published": "2026-05-18T10:00:00+02:00", "author": { "name": "Magda" }, "tags": ["NoOffice","NoOfficeFM","Video"] } , { "title": "Which App For Team Collaboration? Maybe You're Asking The Wrong Question", "id": "d13a0016873ff6133e94544e61696c983e1464a56c565a32ad85debd220eea80", "url": "https://nozbe.com/blog/which-team-collaboration-app-maybe-that-s-a-wrong-question/", "image": "https://files.nozbe.com/images/blog/which-team-collaboratoin-app.png", "banner_image": "https://files.nozbe.com/images/blog/which-team-collaboratoin-app.png", "summary": "\u003cp\u003e\u003cstrong\u003eIf you\u0026rsquo;re looking for an answer to the question “which team collaboration app is the best,” you\u0026rsquo;re in the right place… but possibly at the wrong stage. From my experience, the problem rarely lies in the tool itself.\u003c/strong\u003e\u003c/p\u003e", "content_html": "\u003cp\u003e\u003cstrong\u003eIf you\u0026rsquo;re looking for an answer to the question “which team collaboration app is the best,” you\u0026rsquo;re in the right place… but possibly at the wrong stage. From my experience, the problem rarely lies in the tool itself.\u003c/strong\u003e\u003c/p\u003e\n\u003ch2 id=\"why-simply-finding-a-good-app-is-usually-not-enough\"\u003eWhy simply finding a “good app” is usually not enough\u003c/h2\u003e\n\u003cp\u003eIn many organizations, the situation often looks like this:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003esome decisions are in emails,\u003c/li\u003e\n\u003cli\u003esome in a communicator,\u003c/li\u003e\n\u003cli\u003ea lot is agreed on during meetings,\u003c/li\u003e\n\u003cli\u003etasks exist somewhere, but it’s not entirely clear where,\u003c/li\u003e\n\u003cli\u003eand the manager keeps asking: where do we stand?\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eAt this point, most teams go through a similar path: there’s a need to organize work, a review of available tools is conducted, followed by testing and comparing features. Eventually, someone chooses a tool and it gets implemented. After a few weeks, it turns out that… not much has changed.\u003c/p\u003e\n\u003cp\u003eThis doesn’t happen because the chosen app is bad. It happens because the focus was mainly on features, not on the \u003cstrong\u003eway of communication and collaboration\u003c/strong\u003e. This is not about choosing the right software - it’s a signal that what’s missing is one trusted system of work.\u003c/p\u003e\n\u003ch2 id=\"where-time-really-disappears-in-teamwork\"\u003eWhere time really disappears in teamwork\u003c/h2\u003e\n\u003cp\u003eThe biggest problem in teams I’ve been consulting as a Nozbe expert since 2023 is not the number of tasks. It’s the fragmentation of information, too many incoming channels, and the lack of consistent ways of working.\u003c/p\u003e\n\u003cp\u003eWhen a team works across multiple places at the same time:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003echats,\u003c/li\u003e\n\u003cli\u003eemail,\u003c/li\u003e\n\u003cli\u003emeetings,\u003c/li\u003e\n\u003cli\u003ecalls,\u003c/li\u003e\n\u003cli\u003edocuments,\u003c/li\u003e\n\u003cli\u003enotes,\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003esomething appears that isn’t obvious at first and that people eventually get used to: constant context switching.\u003c/p\u003e\n\u003cp\u003eThis is what makes:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eit hard to find needed information,\u003c/li\u003e\n\u003cli\u003edecisions become unclear,\u003c/li\u003e\n\u003cli\u003etasks not fully defined.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eAs a result, a lot of time is spent not on actual work, but on searching for information, administration, and managing the work itself.\u003c/p\u003e\n\u003ch2 id=\"what-to-really-pay-attention-to-when-choosing-an-app\"\u003eWhat to really pay attention to when choosing an app\u003c/h2\u003e\n\u003cp\u003eInstead of focusing only on complex features you may never use or on price, it’s worth pausing for a moment and asking a few different questions.\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003e1. Do we have one place where all tasks and decisions are collected?\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003eIf not - sooner or later something will get lost.\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003e2. Are conversations and decisions connected to specific tasks?\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003eThis changes daily work a lot - less searching, less guessing.\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003e3. Does the system help decide what is most important right now for the business?\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003eBecause the biggest burden is not the work itself, but constantly deciding “what’s next.”\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003e4. Are tasks written in a clear and actionable way?\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003eIt seems small, but it makes a huge difference.\u003c/p\u003e\n\u003ch2 id=\"why-many-tools-dont-solve-these-problems\"\u003eWhy many tools don’t solve these problems\u003c/h2\u003e\n\u003cp\u003eMost apps are great… in their own category:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003ecommunicators — for conversations,\u003c/li\u003e\n\u003cli\u003enote apps — for notes,\u003c/li\u003e\n\u003cli\u003eplatforms — for content creation,\u003c/li\u003e\n\u003cli\u003eindividual task lists — for planning the day,\u003c/li\u003e\n\u003cli\u003eteam project tools,\u003c/li\u003e\n\u003cli\u003ecalendars and reminders — for events,\u003c/li\u003e\n\u003cli\u003eCRM systems — for storing client data.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eThe problem starts when we try to combine them into one consistent system. Teamwork doesn’t split into “communication,” “tasks,” and “planning.” In reality, all of these are connected—and your system should reflect that.\u003c/p\u003e\n\u003ch2 id=\"how-this-can-be-simplified-using-nozbe-as-an-example\"\u003eHow this can be simplified (using Nozbe as an example)\u003c/h2\u003e\n\u003cp\u003eTeams that feel lost after unsuccessful attempts to fix things start looking for a solution that connects all these elements in one place.\u003c/p\u003e\n\u003cp\u003eIn Nozbe, it looks simple and intuitive:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eprojects organize areas of work for the entire team,\u003c/li\u003e\n\u003cli\u003etasks show who is responsible for what and by when,\u003c/li\u003e\n\u003cli\u003ecomments allow you to communicate exactly where the work happens — in context.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eWithout jumping between tools.\u003c/p\u003e\n\u003cp\u003eThis makes it easier to find information, understand the context, and simply move forward with work, knowing everything is captured, planned, and accessible in one place.\u003c/p\u003e\n\u003ch2 id=\"what-changes-in-everyday-team-work\"\u003eWhat changes in everyday team work\u003c/h2\u003e\n\u003cp\u003eThis is not a dramatic shift where “everything suddenly works perfectly.” It’s something quieter, but very noticeable.\u003c/p\u003e\n\u003cp\u003eOver time, you see less:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eunnecessary questions,\u003c/li\u003e\n\u003cli\u003esearching for information,\u003c/li\u003e\n\u003cli\u003ethe feeling of chaos and lack of control.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eInstead, there’s more predictability, because everyone knows what needs to be done and who is responsible for what. It becomes easier for the team to complete what they start. Stress levels go down.\u003c/p\u003e\n\u003ch2 id=\"do-you-need-a-new-app--or-a-new-approach\"\u003eDo you need a new app — or a new approach?\u003c/h2\u003e\n\u003cp\u003eIf you feel that your team communicates a lot but little comes out of it, tasks become unclear or get lost, and work takes more time than it should, then the issue may not be the tool—it may be the lack of one simple system.\u003c/p\u003e\n\u003cp\u003eIf you want to see how this can work in practice, the easiest way is to look at a real example — during an \u003ca href=\"https://nozbe.com/demo\"\u003eindividual consult with me\u003c/a\u003e, where you can see:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003ewhat a structured work system in Nozbe looks like,\u003c/li\u003e\n\u003cli\u003ehow teams organize projects and tasks,\u003c/li\u003e\n\u003cli\u003eand how to reduce chaos without introducing complex tools.\u003c/li\u003e\n\u003c/ul\u003e\n\n\n\n\n\n\n\n\n\n\n\u003cp\u003e\n\n\u003ca href=\"https://nozbe.com/demo\"\u003e\n\u003cpicture\u003e\n \n \u003csource\n type=\"image/webp\"\n \n srcset=\"https://files.nozbe.com/images/blog/320w/book-a-free-productivity-demo-nozbe.webp 320w, https://files.nozbe.com/images/blog/480w/book-a-free-productivity-demo-nozbe.webp 480w, https://files.nozbe.com/images/blog/640w/book-a-free-productivity-demo-nozbe.webp 640w, https://files.nozbe.com/images/blog/800w/book-a-free-productivity-demo-nozbe.webp 800w, https://files.nozbe.com/images/blog/960w/book-a-free-productivity-demo-nozbe.webp 960w, https://files.nozbe.com/images/blog/1600w/book-a-free-productivity-demo-nozbe.webp 1600w\"\n sizes=\"(max-width: 799px) 95vw, 800px\"\n alt=\"Book a free productivity and team cooperation demo and learn how Nozbe can help you\"/\u003e\n \u003cimg\n src=\"https://files.nozbe.com/images/blog/book-a-free-productivity-demo-nozbe.jpg\"\n srcset=\"https://files.nozbe.com/images/blog/320w/book-a-free-productivity-demo-nozbe.jpg 320w, https://files.nozbe.com/images/blog/480w/book-a-free-productivity-demo-nozbe.jpg 480w, https://files.nozbe.com/images/blog/640w/book-a-free-productivity-demo-nozbe.jpg 640w, https://files.nozbe.com/images/blog/800w/book-a-free-productivity-demo-nozbe.jpg 800w, https://files.nozbe.com/images/blog/960w/book-a-free-productivity-demo-nozbe.jpg 960w, https://files.nozbe.com/images/blog/1600w/book-a-free-productivity-demo-nozbe.jpg 1600w\"\n sizes=\"(max-width: 799px) 95vw, 800px\"\n alt=\"Book a free productivity and team cooperation demo and learn how Nozbe can help you\"/\u003e\n \n\u003c/picture\u003e\n\u003c/a\u003e\n\n\u003c/p\u003e\n\n\n \n \n \n \n \n \n \n \n\n \u003cdiv class=\"author-bio\"\u003e\n \n \u003ca href=\"/magda\"\u003e\n \u003cimg class=\"author-bio__image\" src=\"https://nozbe.com/images/base/magda.png\" /\u003e\n \u003c/a\u003e\n \n \u003cspan class=\"author-bio__inner\"\u003e\n \n \u003ca href=\"/magda\"\u003e\n \u003cdiv class=\"author-bio__name\"\u003eMagda\u003c/div\u003e\n \u003c/a\u003e\n \n \u003cdiv class=\"author-bio__info\"\u003eAt Nozbe since 2013. Working remotely since 2012. A productivity expert and advocate of task-based communication. For many years, she has been running Nozbe trainings and implementations for individual users and teams. She continuously expands her knowledge of building healthy work environments, productivity, and effective team collaboration. Co-host of the \u0026#39;No Office\u0026#39; podcast.\u003c/div\u003e\n \n \u003c/span\u003e\n \u003c/div\u003e", "date_published": "2026-05-05T15:00:00+02:00", "author": { "name": "Magda" }, "tags": ["Business"] } , { "title": "New Nozbe Features: Printing Tasks, MS Teams, And Multi-edit Bonus", "id": "81f565879376178e1e22d0043a202cbf34daa8fc86bd7c04e2e3b70e0f3b3f4c", "url": "https://nozbe.com/blog/new-features-nozbe-print-ms-teams/", "image": "https://files.nozbe.com/images/blog/print-task-list.jpg", "banner_image": "https://files.nozbe.com/images/blog/print-task-list.jpg", "summary": "\u003cp\u003e\u003cstrong\u003eSome features don’t sound spectacular… until you start using them every day. Today, we’re introducing 3 updates you’ve been asking for — and that truly make work easier: printing task lists, Microsoft Teams integration, and improved multi-editing.\u003c/strong\u003e\u003c/p\u003e", "content_html": "\u003cp\u003e\u003cstrong\u003eSome features don’t sound spectacular… until you start using them every day. Today, we’re introducing 3 updates you’ve been asking for — and that truly make work easier: printing task lists, Microsoft Teams integration, and improved multi-editing.\u003c/strong\u003e\u003c/p\u003e\n\u003ch2 id=\"printing-task-lists\"\u003ePrinting task lists\u003c/h2\u003e\n\u003cp\u003eThis is one of those features you’ve been asking about for a long time… and it’s finally here!\u003c/p\u003e\n\u003cp\u003eYou can now print any task list directly from Nozbe, for example from:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eInbox\u003c/li\u003e\n\u003cli\u003ePriority\u003c/li\u003e\n\u003cli\u003eCalendar\u003c/li\u003e\n\u003cli\u003eActivity\u003c/li\u003e\n\u003cli\u003ea single project\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eJust select \u003cstrong\u003e“Print”\u003c/strong\u003e from the (\u0026hellip;) menu in your current task list view.\u003c/p\u003e\n\u003cp\u003eWhat’s important:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eprinting respects \u003cstrong\u003efilters and sorting\u003c/strong\u003e — you’ll print exactly what you see on the screen;\u003c/li\u003e\n\u003cli\u003ethe printout includes a \u003cstrong\u003eQR code\u003c/strong\u003e that takes you back to that list in Nozbe;\u003c/li\u003e\n\u003cli\u003eprinting works in the web app, desktop app, as well as on iOS and Android.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eThis is especially useful when:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eyou want to discuss something offline during a meeting;\u003c/li\u003e\n\u003cli\u003eyou’re working with people outside Nozbe;\u003c/li\u003e\n\u003cli\u003eyou need a “paper view” for focused work.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e➡️ \u003ca href=\"https://nozbe.help/advancedfeatures/printing/\"\u003eLearn more on our Help page\u003c/a\u003e\u003c/p\u003e\n\u003ch2 id=\"microsoft-teams-integration\"\u003eMicrosoft Teams integration\u003c/h2\u003e\n\u003cp\u003eThe second major update is integration with Microsoft Teams.\u003c/p\u003e\n\u003cp\u003eIf you use Teams daily, you can now connect it with Nozbe and keep your tasks closer to your communication.\u003c/p\u003e\n\u003cp\u003eWhat can you do?\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eSee Nozbe activity directly in Teams\u003c/li\u003e\n\u003cli\u003eOpen tasks from within Teams\u003c/li\u003e\n\u003cli\u003eSet reminders for Nozbe tasks\u003c/li\u003e\n\u003cli\u003eCreate tasks in Nozbe (also from Teams comments)\u003c/li\u003e\n\u003cli\u003eJump from a Nozbe task to a Teams conversation\u003c/li\u003e\n\u003c/ul\u003e\n\n\n\n\n\n\n\n\n\n\n\u003cp\u003e\n\n\n\u003cpicture\u003e\n \n \u003csource\n type=\"image/webp\"\n \n srcset=\"https://files.nozbe.com/images/blog/320w/ms-teams-integration.webp 320w, https://files.nozbe.com/images/blog/480w/ms-teams-integration.webp 480w, https://files.nozbe.com/images/blog/640w/ms-teams-integration.webp 640w, https://files.nozbe.com/images/blog/800w/ms-teams-integration.webp 800w, https://files.nozbe.com/images/blog/960w/ms-teams-integration.webp 960w, https://files.nozbe.com/images/blog/1600w/ms-teams-integration.webp 1600w\"\n sizes=\"(max-width: 799px) 95vw, 800px\"\n alt=\"Nozbe integration with MS Teams\"/\u003e\n \u003cimg\n src=\"https://files.nozbe.com/images/blog/ms-teams-integration.png\"\n srcset=\"https://files.nozbe.com/images/blog/320w/ms-teams-integration.png 320w, https://files.nozbe.com/images/blog/480w/ms-teams-integration.png 480w, https://files.nozbe.com/images/blog/640w/ms-teams-integration.png 640w, https://files.nozbe.com/images/blog/800w/ms-teams-integration.png 800w, https://files.nozbe.com/images/blog/960w/ms-teams-integration.png 960w, https://files.nozbe.com/images/blog/1600w/ms-teams-integration.png 1600w\"\n sizes=\"(max-width: 799px) 95vw, 800px\"\n alt=\"Nozbe integration with MS Teams\"/\u003e\n \n\u003c/picture\u003e\n\n\n\u003c/p\u003e\n\n\u003cp\u003eThis is especially helpful for teams that:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003ecommunicate heavily in MS Teams,\u003c/li\u003e\n\u003cli\u003edeal with a client in MS Teams and collaborate internally in Nozbe,\u003c/li\u003e\n\u003cli\u003ewant to quickly turn conversations into actionable tasks,\u003c/li\u003e\n\u003cli\u003eneed less context switching between tools.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e➡️ \u003ca href=\"https://marketplace.microsoft.com/en-us/product/teams-app/WA200010309\"\u003eNozbe integration with Microsoft Teams\u003c/a\u003e\u003c/p\u003e\n\u003ch2 id=\"multi-edit--new-options\"\u003eMulti-edit — new options\u003c/h2\u003e\n\u003cp\u003eIf you work with a larger number of tasks, this update will save you time and reduce frustration.\u003c/p\u003e\n\u003cp\u003eNew options have been added to multi-edit (editing multiple tasks at once):\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003ePrepend the task name - add text at the beginning of selected task names\u003c/li\u003e\n\u003cli\u003eFollow / Unfollow selected tasks\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eThis makes it easier to:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003estandardize task naming,\u003c/li\u003e\n\u003cli\u003emark tasks you want to follow and track in the Activity view,\u003c/li\u003e\n\u003cli\u003ereduce noise in your Activity feed.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eThese are small improvements, but in practice they save a lot of time — especially in larger projects.\u003c/p\u003e\n\u003cp\u003e➡️ \u003ca href=\"https://nozbe.help/taskmanagement/new-tasks/#tasks_multiedit\"\u003eLearn more about multi-edit on our Help page\u003c/a\u003e\u003c/p\u003e\n\u003ch2 id=\"were-constantly-improving\"\u003eWe’re constantly improving\u003c/h2\u003e\n\u003cp\u003eThese aren’t “big revolutions.” But they’re exactly the kind of updates that make Nozbe work better every day.\u003c/p\u003e\n\u003cp\u003eIf you’re already using them — let us know what works best for you. And if not, give them a try and see if they fit your workflow.\u003c/p\u003e\n\n\n\n\n\n\n\n\n\n\n\u003cp\u003e\n\n\u003ca href=\"https://nozbe.com/demo\"\u003e\n\u003cpicture\u003e\n \n \u003csource\n type=\"image/webp\"\n \n srcset=\"https://files.nozbe.com/images/blog/320w/book-a-free-productivity-demo-nozbe.webp 320w, https://files.nozbe.com/images/blog/480w/book-a-free-productivity-demo-nozbe.webp 480w, https://files.nozbe.com/images/blog/640w/book-a-free-productivity-demo-nozbe.webp 640w, https://files.nozbe.com/images/blog/800w/book-a-free-productivity-demo-nozbe.webp 800w, https://files.nozbe.com/images/blog/960w/book-a-free-productivity-demo-nozbe.webp 960w, https://files.nozbe.com/images/blog/1600w/book-a-free-productivity-demo-nozbe.webp 1600w\"\n sizes=\"(max-width: 799px) 95vw, 800px\"\n alt=\"Book a free productivity and team cooperation demo and learn how Nozbe can help you\"/\u003e\n \u003cimg\n src=\"https://files.nozbe.com/images/blog/book-a-free-productivity-demo-nozbe.jpg\"\n srcset=\"https://files.nozbe.com/images/blog/320w/book-a-free-productivity-demo-nozbe.jpg 320w, https://files.nozbe.com/images/blog/480w/book-a-free-productivity-demo-nozbe.jpg 480w, https://files.nozbe.com/images/blog/640w/book-a-free-productivity-demo-nozbe.jpg 640w, https://files.nozbe.com/images/blog/800w/book-a-free-productivity-demo-nozbe.jpg 800w, https://files.nozbe.com/images/blog/960w/book-a-free-productivity-demo-nozbe.jpg 960w, https://files.nozbe.com/images/blog/1600w/book-a-free-productivity-demo-nozbe.jpg 1600w\"\n sizes=\"(max-width: 799px) 95vw, 800px\"\n alt=\"Book a free productivity and team cooperation demo and learn how Nozbe can help you\"/\u003e\n \n\u003c/picture\u003e\n\u003c/a\u003e\n\n\u003c/p\u003e\n\n\n \n \n \n \n \n \n \n \n\n \u003cdiv class=\"author-bio\"\u003e\n \n \u003ca href=\"/magda\"\u003e\n \u003cimg class=\"author-bio__image\" src=\"https://nozbe.com/images/base/magda.png\" /\u003e\n \u003c/a\u003e\n \n \u003cspan class=\"author-bio__inner\"\u003e\n \n \u003ca href=\"/magda\"\u003e\n \u003cdiv class=\"author-bio__name\"\u003eMagda\u003c/div\u003e\n \u003c/a\u003e\n \n \u003cdiv class=\"author-bio__info\"\u003eAt Nozbe since 2013. Working remotely since 2012. A productivity expert and advocate of task-based communication. For many years, she has been running Nozbe trainings and implementations for individual users and teams. She continuously expands her knowledge of building healthy work environments, productivity, and effective team collaboration. Co-host of the \u0026#39;No Office\u0026#39; podcast.\u003c/div\u003e\n \n \u003c/span\u003e\n \u003c/div\u003e", "date_published": "2026-04-24T10:00:00+02:00", "author": { "name": "Magda" }, "tags": ["Nozbe","Features","nt","NozbeTeams"] } , { "title": "How to Organize Your Whole Life in Nozbe - No Office 92", "id": "2a0fda4726fd449649f78c6a42ee697a563ad4f967becb30f271a6e294c7334d", "url": "https://nozbe.com/blog/no-office-92-how-to-organize-your-entire-life-in-nozbe/", "image": "https://files.nozbe.com/images/blog/how-to-organize-your-entire-life-in-nozbe_no-office-92.jpg", "banner_image": "https://files.nozbe.com/images/blog/how-to-organize-your-entire-life-in-nozbe_no-office-92.jpg", "summary": "\u003cp\u003e\u003cstrong\u003eDo you think Nozbe is just for work? Not even close. In this episode, we show how you can organize your entire life — from projects and clients to home, health, and trips — all in one place, without chaos.\u003c/strong\u003e\u003c/p\u003e", "content_html": "\u003cp\u003e\u003cstrong\u003eDo you think Nozbe is just for work? Not even close. In this episode, we show how you can organize your entire life — from projects and clients to home, health, and trips — all in one place, without chaos.\u003c/strong\u003e\u003c/p\u003e\n\u003ch2 id=\"-listen-to-no-office-podcast-92\"\u003e🎧 Listen to No Office Podcast #92\u003c/h2\u003e\n\u003ciframe width=\"100%\" height=\"180\" frameborder=\"no\" scrolling=\"no\" seamless=\"\" src=\"https://share.transistor.fm/e/c5de6898\"\u003e\u003c/iframe\u003e\n\u003ch2 id=\"-topics\"\u003e🎙 Topics\u003c/h2\u003e\n\u003cul\u003e\n\u003cli\u003eHow spaces work in Nozbe\u003c/li\u003e\n\u003cli\u003eHow to use a Free space\u003c/li\u003e\n\u003cli\u003eHow the Premium plan works\u003c/li\u003e\n\u003cli\u003eBusiness subscription and unlimited spaces\u003c/li\u003e\n\u003cli\u003eOrganizing work and personal life in one tool\u003c/li\u003e\n\u003cli\u003eReal-life examples from the Nozbe team\u003c/li\u003e\n\u003cli\u003eSpecial 6+6 offer for extra space\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e📝 Show notes\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003e\u003ca href=\"https://nozbe.com/blog/multiple-teams-in-nozbe/\"\u003eMultiple spaces in Nozbe\u003c/a\u003e\u003c/li\u003e\n\u003cli\u003e\u003ca href=\"https://nozbe.com/demo\"\u003eFree Nozbe Demo and productivity consult\u003c/a\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003ch2 id=\"-hosts\"\u003e🙋 Hosts\u003c/h2\u003e\n\u003cul\u003e\n\u003cli\u003e\u003ca href=\"https://nozbe.com/michael\"\u003eMichael Sliwinski\u003c/a\u003e\u003c/li\u003e\n\u003cli\u003e\u003ca href=\"https://nozbe.com/magda\"\u003eMagda Blaszczyk\u003c/a\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003ch2 id=\"-watch-on-youtube\"\u003e👀 Watch on YouTube\u003c/h2\u003e\n\n \n\n \u003cdiv style=\"position: relative; padding-bottom: 56.25%; height: 0; overflow: hidden;\"\u003e\n \u003ciframe src=\"https://www.youtube-nocookie.com/embed/5Dokf8aosug?rel=0\u0026modestbranding=1\" style=\"position: absolute; top: 0; left: 0; width: 100%; height: 100%; border:0;\" allowfullscreen title=\"YouTube Video\"\u003e\u003c/iframe\u003e\n \u003c/div\u003e\n\n\n\u003ch2 id=\"-summary\"\u003e💬 Summary\u003c/h2\u003e\n\u003cp\u003eIn this episode, we show that Nozbe is much more than a work tool. You can use it to organize your entire life — including home, family, health, hobbies, and travel. We explain how spaces help you separate different areas while still keeping everything in one system, and we share real-life examples of how our team uses Nozbe every day. The episode also covers how different plans work and how you can make the most of them to stay organized without stress.\u003c/p\u003e\n\u003ch2 id=\"-support-us\"\u003e💜 Support Us\u003c/h2\u003e\n\u003cp\u003eIf you enjoy our podcast, please leave a like or comment on Facebook, Instagram, YouTube, or write a review on your favorite listening platform. Thank you!\u003c/p\u003e\n\n\n\n\n\n\n\n\n\n\n\u003cp\u003e\n\n\u003ca href=\"https://nozbe.com/demo\"\u003e\n\u003cpicture\u003e\n \n \u003csource\n type=\"image/webp\"\n \n srcset=\"https://files.nozbe.com/images/blog/320w/book-a-free-productivity-demo-nozbe.webp 320w, https://files.nozbe.com/images/blog/480w/book-a-free-productivity-demo-nozbe.webp 480w, https://files.nozbe.com/images/blog/640w/book-a-free-productivity-demo-nozbe.webp 640w, https://files.nozbe.com/images/blog/800w/book-a-free-productivity-demo-nozbe.webp 800w, https://files.nozbe.com/images/blog/960w/book-a-free-productivity-demo-nozbe.webp 960w, https://files.nozbe.com/images/blog/1600w/book-a-free-productivity-demo-nozbe.webp 1600w\"\n sizes=\"(max-width: 799px) 95vw, 800px\"\n alt=\"Book a free productivity and team cooperation demo and learn how Nozbe can help you\"/\u003e\n \u003cimg\n src=\"https://files.nozbe.com/images/blog/book-a-free-productivity-demo-nozbe.jpg\"\n srcset=\"https://files.nozbe.com/images/blog/320w/book-a-free-productivity-demo-nozbe.jpg 320w, https://files.nozbe.com/images/blog/480w/book-a-free-productivity-demo-nozbe.jpg 480w, https://files.nozbe.com/images/blog/640w/book-a-free-productivity-demo-nozbe.jpg 640w, https://files.nozbe.com/images/blog/800w/book-a-free-productivity-demo-nozbe.jpg 800w, https://files.nozbe.com/images/blog/960w/book-a-free-productivity-demo-nozbe.jpg 960w, https://files.nozbe.com/images/blog/1600w/book-a-free-productivity-demo-nozbe.jpg 1600w\"\n sizes=\"(max-width: 799px) 95vw, 800px\"\n alt=\"Book a free productivity and team cooperation demo and learn how Nozbe can help you\"/\u003e\n \n\u003c/picture\u003e\n\u003c/a\u003e\n\n\u003c/p\u003e", "date_published": "2026-03-27T10:00:00+02:00", "author": { "name": "Magda" }, "tags": ["NoOffice","NoOfficeFM","Video"] } , { "title": "Nozbe AI: Create Projects Faster and Manage Work Smarter", "id": "a94967e67c0c27a6722d7bbfbe87b1490bab5f97052017d1da1e30672e8bd332", "url": "https://nozbe.com/blog/creating-projects-with-ai-in-nozbe/", "image": "https://files.nozbe.com/images/blog/creating-projects-with-nozbe-ai.jpg", "banner_image": "https://files.nozbe.com/images/blog/creating-projects-with-nozbe-ai.jpg", "summary": "\u003cp\u003e\u003cstrong\u003eCreating a project from scratch can take more time than getting it done. See how Nozbe AI, a new AI-powered feature in Nozbe, helps you move faster from an idea to a structured plan and improves project management in your daily work.\u003c/strong\u003e\u003c/p\u003e", "content_html": "\u003cp\u003e\u003cstrong\u003eCreating a project from scratch can take more time than getting it done. See how Nozbe AI, a new AI-powered feature in Nozbe, helps you move faster from an idea to a structured plan and improves project management in your daily work.\u003c/strong\u003e\u003c/p\u003e\n\u003ch2 id=\"work-smarter-with-nozbe-ai\"\u003eWork smarter with Nozbe AI\u003c/h2\u003e\n\u003cp\u003eArtificial intelligence is no longer just a buzzword. Today, it’s a practical tool we all use every day to save effort, organize our thinking, and work more efficiently.\u003c/p\u003e\n\u003cp\u003eAt Nozbe, we approach AI calmly and responsibly. Not to simply “have AI,” but to \u003cstrong\u003emake project and task management easier\u003c/strong\u003e and increase productivity at work – both individually and within teams.\u003c/p\u003e\n\u003ch2 id=\"why-nozbe-ai\"\u003eWhy Nozbe AI?\u003c/h2\u003e\n\u003cp\u003eBased on our experience and user feedback, AI works best in three areas:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003ereducing tedious, repetitive work,\u003c/li\u003e\n\u003cli\u003equickly analyzing large amounts of information,\u003c/li\u003e\n\u003cli\u003eplanning and structuring projects.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eThese are the foundations on which we built Nozbe AI – as a practical extension of the task management app you use to organize your work and personal life.\u003c/p\u003e\n\u003ch2 id=\"create-a-project-in-seconds\"\u003eCreate a project in seconds\u003c/h2\u003e\n\u003cp\u003eTo add a new AI-generated project:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eopen the new project form in Nozbe,\u003c/li\u003e\n\u003cli\u003eenter the project name,\u003c/li\u003e\n\u003cli\u003eset the access options under “Who can see this project”: only you, selected people, or all space members,\u003c/li\u003e\n\u003cli\u003echoose the “Create using AI” option.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eNow all you need to do is:\u003c/p\u003e\n\u003col\u003e\n\u003cli\u003eDescribe in your own words exactly what you need (e.g. a marketing campaign, employee onboarding, event organization — add as many details as possible if you have specific needs and expectations for the project being created).\u003c/li\u003e\n\u003cli\u003e…or paste a ready-made project description or structure you prepared earlier — even from another AI tool.\u003c/li\u003e\n\u003c/ol\u003e\n\u003cp\u003eBased on that, Nozbe AI will:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003ecreate the project structure,\u003c/li\u003e\n\u003cli\u003esuggest sections,\u003c/li\u003e\n\u003cli\u003egenerate a task list,\u003c/li\u003e\n\u003cli\u003eadd sample comments and checklists.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cdiv style=\"position: relative; padding-bottom: 56.25%; height: 0; overflow: hidden;\"\u003e\n \u003ciframe src=\"https://player.vimeo.com/video/1170321222\" style=\"position: absolute; top: 0; left: 0; width: 100%; height: 100%; border:0;\" title=\"vimeo video\" webkitallowfullscreen mozallowfullscreen allowfullscreen\u003e\u003c/iframe\u003e\n\u003c/div\u003e\n\u003cp\u003eThis way, you get a ready-to-use project framework that you can immediately refine: edit tasks, assign them to team members, set priorities, and add due dates.\u003c/p\u003e\n\u003cp\u003eThis is especially helpful when you’re starting a project from scratch, have a general idea but lack structure, or want to move quickly from concept to action.\u003c/p\u003e\n\u003ch2 id=\"import-a-project-from-a-csv-file\"\u003eImport a project from a CSV file\u003c/h2\u003e\n\u003cp\u003eThe second Nozbe AI feature allows you to import a project from a CSV file.\u003c/p\u003e\n\u003cp\u003eYou can:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eexport data from Excel or Google Sheets,\u003c/li\u003e\n\u003cli\u003egenerate a project structure in another AI tool,\u003c/li\u003e\n\u003cli\u003eprepare an action plan in a spreadsheet,\u003c/li\u003e\n\u003cli\u003emove data from another task and project management tool.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eThen simply import the file into Nozbe, and the system will turn it into a project with tasks.\u003c/p\u003e\n\u003cp\u003eThis is a practical solution for teams that are migrating from other tools, working in spreadsheets, accounting for people who don’t use Nozbe, or want to quickly move their plan into a project and task management app so they can manage it there easily.\u003c/p\u003e\n\u003ch2 id=\"artificial-intelligence-and-data-security-in-nozbe\"\u003eArtificial intelligence and data security in Nozbe\u003c/h2\u003e\n\u003cp\u003eWe know that project data is sensitive, and we care about our users’ data by default. When preparing AI-based features, we ensured the highest possible standards:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eNozbe runs on servers located in the European Union,\u003c/li\u003e\n\u003cli\u003ewe comply with GDPR requirements,\u003c/li\u003e\n\u003cli\u003eCSV file imports are processed on our servers,\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eOnly project generation based on prompts uses external AI tools.\u003c/p\u003e\n\u003cp\u003eWe develop AI in Nozbe step by step – to maintain full control over security and quality.\u003c/p\u003e\n\u003ch2 id=\"limits-for-using-nozbe-ai\"\u003eLimits for using Nozbe AI\u003c/h2\u003e\n\u003cp\u003eAt this stage, we are analyzing how Nozbe AI is used and have introduced limits depending on the plan:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eNozbe Free plan: up to 3 queries\u003c/li\u003e\n\u003cli\u003eNozbe Premium: up to 1000 queries\u003c/li\u003e\n\u003cli\u003eNozbe Business: up to 2000 queries\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eThis ensures that all users can use the feature in a stable and predictable way.\u003c/p\u003e\n\u003ch2 id=\"ai-as-support-not-a-replacement\"\u003eAI as support, not a replacement\u003c/h2\u003e\n\u003cp\u003eIn practice, AI does not make decisions for you. You still verify the generated tasks, adjust the project to your company’s reality, and set priorities and the direction for your team’s work.\u003c/p\u003e\n\u003cp\u003eNozbe AI simply shortens the path from idea to plan. It removes the most time-consuming elements of project preparation so you can focus on what truly requires your attention.\u003c/p\u003e\n\u003ch2 id=\"productivity-in-teamwork\"\u003eProductivity in teamwork\u003c/h2\u003e\n\u003cp\u003eIn teams – especially remote ones – a major challenge is quickly turning ideas into specific tasks. That’s why Nozbe AI helps you and your team:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eorganize thoughts before starting a project,\u003c/li\u003e\n\u003cli\u003estandardize the structure of activities,\u003c/li\u003e\n\u003cli\u003edelegate work faster,\u003c/li\u003e\n\u003cli\u003ereduce planning time.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eIn other words, we continue our long-standing direction of development – helping you reclaim valuable time that you can dedicate to strategic work and supporting clients.\u003c/p\u003e\n\u003ch1 id=\"we-continue-developing-nozbe-ai\"\u003eWe continue developing Nozbe AI\u003c/h1\u003e\n\u003cp\u003eThis is just the beginning. We are working on additional AI-based features. Our goal is to create a project management tool that truly increases productivity – without unnecessarily complicating the interface and without putting data security at risk.\u003c/p\u003e\n\u003ch2 id=\"watch-a-demo-of-the-new-nozbe-feature\"\u003eWatch a demo of the new Nozbe feature\u003c/h2\u003e\n\u003cp\u003eIf you have a moment and want to see how creating projects with Nozbe AI works in practice, \u003ca href=\"https://nozbe.com/blog/nozbe-ai-webinar-recording/\"\u003ewatch the webinar recording\u003c/a\u003e, where the Nozbe CEO demonstrated step by step how to use this new app feature.\u003c/p\u003e\n\u003cp\u003eAI doesn’t have to mean a revolution. Sometimes a few well-designed features are enough to make planning simpler and work more organized… and that’s exactly the direction in which we are developing Nozbe AI.\u003c/p\u003e\n\n \n \n \n \n \n \n \n \n\n \u003cdiv class=\"author-bio\"\u003e\n \n \u003ca href=\"/magda\"\u003e\n \u003cimg class=\"author-bio__image\" src=\"https://nozbe.com/images/base/magda.png\" /\u003e\n \u003c/a\u003e\n \n \u003cspan class=\"author-bio__inner\"\u003e\n \n \u003ca href=\"/magda\"\u003e\n \u003cdiv class=\"author-bio__name\"\u003eMagda\u003c/div\u003e\n \u003c/a\u003e\n \n \u003cdiv class=\"author-bio__info\"\u003eAt Nozbe since 2013. Working remotely since 2012. A productivity expert and advocate of task-based communication. For many years, she has been running Nozbe trainings and implementations for individual users and teams. She continuously expands her knowledge of building healthy work environments, productivity, and effective team collaboration. Co-host of the \u0026#39;No Office\u0026#39; podcast.\u003c/div\u003e\n \n \u003c/span\u003e\n \u003c/div\u003e\n \n\n\n\n\n\n\n\n\n\n\n\n\n\u003cp\u003e\n\n\u003ca href=\"https://nozbe.com/demo\"\u003e\n\u003cpicture\u003e\n \n \u003csource\n type=\"image/webp\"\n \n srcset=\"https://files.nozbe.com/images/blog/320w/book-a-free-productivity-demo-nozbe.webp 320w, https://files.nozbe.com/images/blog/480w/book-a-free-productivity-demo-nozbe.webp 480w, https://files.nozbe.com/images/blog/640w/book-a-free-productivity-demo-nozbe.webp 640w, https://files.nozbe.com/images/blog/800w/book-a-free-productivity-demo-nozbe.webp 800w, https://files.nozbe.com/images/blog/960w/book-a-free-productivity-demo-nozbe.webp 960w, https://files.nozbe.com/images/blog/1600w/book-a-free-productivity-demo-nozbe.webp 1600w\"\n sizes=\"(max-width: 799px) 95vw, 800px\"\n alt=\"Book a free productivity and team cooperation demo and learn how Nozbe can help you\"/\u003e\n \u003cimg\n src=\"https://files.nozbe.com/images/blog/book-a-free-productivity-demo-nozbe.jpg\"\n srcset=\"https://files.nozbe.com/images/blog/320w/book-a-free-productivity-demo-nozbe.jpg 320w, https://files.nozbe.com/images/blog/480w/book-a-free-productivity-demo-nozbe.jpg 480w, https://files.nozbe.com/images/blog/640w/book-a-free-productivity-demo-nozbe.jpg 640w, https://files.nozbe.com/images/blog/800w/book-a-free-productivity-demo-nozbe.jpg 800w, https://files.nozbe.com/images/blog/960w/book-a-free-productivity-demo-nozbe.jpg 960w, https://files.nozbe.com/images/blog/1600w/book-a-free-productivity-demo-nozbe.jpg 1600w\"\n sizes=\"(max-width: 799px) 95vw, 800px\"\n alt=\"Book a free productivity and team cooperation demo and learn how Nozbe can help you\"/\u003e\n \n\u003c/picture\u003e\n\u003c/a\u003e\n\n\u003c/p\u003e", "date_published": "2026-03-12T10:00:00+02:00", "author": { "name": "Magda" }, "tags": ["NozbeTeams","Features","Nozbe","nt"] } , { "title": "It’s Not Just a Few Lines of Code – How New Features Actually Get Built at Nozbe | No Office 91", "id": "761171aaf3cedd19910e74e736610b3d812f54641593e5457d760c57599d3a5f", "url": "https://nozbe.com/blog/no-office-91-it-s-not-just-a-few-lines-of-code/", "image": "https://files.nozbe.com/images/blog/its-not-just-a-few-lines-of-code_how-new-features-actually-get-built-at-nozbe_no-office-91.jpg", "banner_image": "https://files.nozbe.com/images/blog/its-not-just-a-few-lines-of-code_how-new-features-actually-get-built-at-nozbe_no-office-91.jpg", "summary": "\u003cp\u003e\u003cstrong\u003eYou have a great feature idea and you’d love to see it in the app as soon as possible because you truly believe it would make things better? Today, we’ll show you what the real journey looks like — from a user request to a finished feature — and why it’s almost never just a couple of clicks for a good developer..\u003c/strong\u003e\u003c/p\u003e", "content_html": "\u003cp\u003e\u003cstrong\u003eYou have a great feature idea and you’d love to see it in the app as soon as possible because you truly believe it would make things better? Today, we’ll show you what the real journey looks like — from a user request to a finished feature — and why it’s almost never just a couple of clicks for a good developer..\u003c/strong\u003e\u003c/p\u003e\n\u003ch2 id=\"-listen-to-no-office-podcast-91\"\u003e🎧 Listen to No Office Podcast #91\u003c/h2\u003e\n\u003ciframe width=\"100%\" height=\"180\" frameborder=\"no\" scrolling=\"no\" seamless=\"\" src=\"https://share.transistor.fm/e/8f07236a\"\u003e\u003c/iframe\u003e\n\u003ch2 id=\"-topics\"\u003e🎙 Topics\u003c/h2\u003e\n\u003cul\u003e\n\u003cli\u003eWhat we consider when thinking about new features\u003c/li\u003e\n\u003cli\u003eWhy we’re recording this episode in the first place\u003c/li\u003e\n\u003cli\u003eThe process of introducing new features to the Nozbe app\u003c/li\u003e\n\u003cli\u003eDesign Fights at Nozbe\u003c/li\u003e\n\u003cli\u003eDevelopment and coding\u003c/li\u003e\n\u003cli\u003eReal life example: printing feature\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e📝 Show notes\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003e\u003ca href=\"https://nozbe.com/blog/nozbe-core-values/\"\u003eNozbe Core Values: Passion, Simplicity, Freedom and Fairness\u003c/a\u003e\u003c/li\u003e\n\u003cli\u003e\u003ca href=\"https://nozbe.com/blog/how-to-improve-the-quality-of-customer-service/\"\u003eHow to Improve the Quality of Your Customer Service\u003c/a\u003e\u003c/li\u003e\n\u003cli\u003e\u003ca href=\"https://nozbe.com/blog/nozbe-ai-webinar-recording/\"\u003eNozbe AI webinar\u003c/a\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003ch2 id=\"-hosts\"\u003e🙋 Hosts\u003c/h2\u003e\n\u003cul\u003e\n\u003cli\u003eMichael Sliwinski – \u003ca href=\"https://nozbe.com/michael\"\u003enozbe.com/michael\u003c/a\u003e\u003c/li\u003e\n\u003cli\u003eMagda Blaszczyk - \u003ca href=\"https://nozbe.com/magda\"\u003enozbe.com/magda\u003c/a\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003ch2 id=\"-watch-on-youtube\"\u003e👀 Watch on YouTube\u003c/h2\u003e\n\n \n\n \u003cdiv style=\"position: relative; padding-bottom: 56.25%; height: 0; overflow: hidden;\"\u003e\n \u003ciframe src=\"https://www.youtube-nocookie.com/embed/WSax4mou5rs?rel=0\u0026modestbranding=1\" style=\"position: absolute; top: 0; left: 0; width: 100%; height: 100%; border:0;\" allowfullscreen title=\"YouTube Video\"\u003e\u003c/iframe\u003e\n \u003c/div\u003e\n\n\n\u003ch2 id=\"-summary\"\u003e💬 Summary\u003c/h2\u003e\n\u003cp\u003eIn this episode, we take you behind the scenes to explain what really happens from a user’s feature request to a finished feature in Nozbe. We walk through the full process — from collecting and analyzing feedback, through Design Fight meeting and technical constraints, to coding, testing, and shipping — showing why even “simple” ideas can take months to implement. The episode highlights Nozbe’s commitment to simplicity, data security, cross-platform consistency, and thoughtful prioritization, proving that building powerful yet simple software is anything but simple.\u003c/p\u003e\n\u003ch2 id=\"-support-us\"\u003e💜 Support Us\u003c/h2\u003e\n\u003cp\u003eIf you enjoy our podcast, please leave a like or comment on \u003ca href=\"https://www.facebook.com/nozbe/videos/2222896681566482\"\u003eFacebook\u003c/a\u003e, \u003ca href=\"https://www.instagram.com/reel/DRziU5ODB3u/?igsh=MXdtdzMzdG1paTYyYw==\"\u003eInstagram\u003c/a\u003e, \u003ca href=\"https://www.youtube.com/watch?v=6jmpyhDD9Jk\"\u003eYoutube\u003c/a\u003e or write a review on your favorite listening platform. Thank you!\u003c/p\u003e\n\n\n\n\n\n\n\n\n\n\n\u003cp\u003e\n\n\u003ca href=\"https://nozbe.com/demo\"\u003e\n\u003cpicture\u003e\n \n \u003csource\n type=\"image/webp\"\n \n srcset=\"https://files.nozbe.com/images/blog/320w/book-a-free-productivity-demo-nozbe.webp 320w, https://files.nozbe.com/images/blog/480w/book-a-free-productivity-demo-nozbe.webp 480w, https://files.nozbe.com/images/blog/640w/book-a-free-productivity-demo-nozbe.webp 640w, https://files.nozbe.com/images/blog/800w/book-a-free-productivity-demo-nozbe.webp 800w, https://files.nozbe.com/images/blog/960w/book-a-free-productivity-demo-nozbe.webp 960w, https://files.nozbe.com/images/blog/1600w/book-a-free-productivity-demo-nozbe.webp 1600w\"\n sizes=\"(max-width: 799px) 95vw, 800px\"\n alt=\"Book a free productivity and team cooperation demo and learn how Nozbe can help you\"/\u003e\n \u003cimg\n src=\"https://files.nozbe.com/images/blog/book-a-free-productivity-demo-nozbe.jpg\"\n srcset=\"https://files.nozbe.com/images/blog/320w/book-a-free-productivity-demo-nozbe.jpg 320w, https://files.nozbe.com/images/blog/480w/book-a-free-productivity-demo-nozbe.jpg 480w, https://files.nozbe.com/images/blog/640w/book-a-free-productivity-demo-nozbe.jpg 640w, https://files.nozbe.com/images/blog/800w/book-a-free-productivity-demo-nozbe.jpg 800w, https://files.nozbe.com/images/blog/960w/book-a-free-productivity-demo-nozbe.jpg 960w, https://files.nozbe.com/images/blog/1600w/book-a-free-productivity-demo-nozbe.jpg 1600w\"\n sizes=\"(max-width: 799px) 95vw, 800px\"\n alt=\"Book a free productivity and team cooperation demo and learn how Nozbe can help you\"/\u003e\n \n\u003c/picture\u003e\n\u003c/a\u003e\n\n\u003c/p\u003e", "date_published": "2026-02-27T10:00:00+02:00", "author": { "name": "Magda" }, "tags": ["NoOffice","NoOfficeFM","Video"] } ]